Manage Sponsorship Codes

UltraCamp (New)

You can enable Sponsorship Codes and determine some of the basic behavior by taking the following steps:

1. Go to the Mega Menu and expand the Settings section.
2. Click Sponsorships.
3. Toggle Sponsorships ON to enable them.
4. [Optional] Adjust Sponsorship Code behavior by adjusting the optional settings:
   • Allow Sponsors to Create Codes: Toggle this setting ON to let sponsors set up codes without an admin.
   • Require Payment When Created: If you allow sponsors to create their own codes, toggling this setting ON will require that they prepay for the sponsorship at checkout. Leaving this setting OFF will let sponsors create codes without paying for them up front.
   • Apply Sponsorships to Collection Minimum: If a Sponsorship doesn’t cover all fees, the registrant will need to cover any fees required at checkout. Toggle this setting ON to let the sponsorship cover these checkout minimum fees.
   • Allocation Account: Use the dropdown to select an Allocation Account for more granular financial reporting.
5. Click the SAVE button.

Creating Sponsorship Codes as an Admin

To create a new Sponsorship code, take the following steps:

1. Open the sponsor’s account and go to the Finance tab.
2. Expand Sponsorship Codes and click NEW.
3. Use the UltraCamp generated Sponsorship Code or create your own 
   • Once a Sponsorship code is saved, the redemption code cannot be edited.
4. Enter an Expiration Date for when this code can no longer be claimed
   • We recommend the end date of your season
5. Enter a Sponsorship Cap amount (the overall budget for this code)
6. [Optional] Toggle the Allow Public to Claim setting ON to let a public user enter the code during registration to claim it. If this is toggled to OFF, only admins can apply sponsorship codes.
7. [Optional] Toggle Keep Sponsor Anonymous ON if you don’t want the person claiming the code to see who is sponsoring them.
8. [Optional] If Notify Sponsor of Claims is toggled ON, the primary contact on this account will be sent a notification by email whenever a sponsorship is claimed on the public side.
9. The Preset Value is the default amount of this sponsorship code.  
   • If Preset Value is toggled OFF, anyone claiming this code will be prompted to enter a custom amount.
10. Enter the amount of Times it may be claimed.
    • Sponsorship codes can be set to only permit a certain number of claims before shutting off. This is generally applicable only to publicly claimed codes. 
    • Administrators can override these limits. We recommend making this a minimum of 1 claim per reservation.
    • [Optional] Decrease sponsorship by the value of discounts applied for: If automated discounts may reduce the cost of a session, you can toggle this setting ON to reduce this sponsorship value by the same amount as the discount.  This will result in the sponsor account having to pay less for the individual they are sponsoring.  
11. [Optional] By Default, UltraCamp will Exclude store monies from sponsorship. If your organization is using the Legacy camp store setup, you can toggle this setting OFF to override this setting and allow Legacy store monies to be covered by this code.  Point of sale store monies are never covered by a sponsorship code.
12. Click SAVE.

Managing an Existing Sponsorship

Once a sponsorship is created, it will be listed under the Sponsorship Codes section on the Finance Detail page of the sponsor account.  

To manage a sponsorship code, take the following steps in the sponsor account:

1. Expand the Sponsorship Codes section.
2. Click on the code you wish to manage.
3. Click EDIT.
4. Adjust the desired settings.
5. Click SAVE.

Sponsorship Code Detail

You can review the sponsorship code, its settings and claims on the Sponsorship Code Detail page.

To view the Sponsorship Code Details, take the following steps:

1. Open the Sponsor account and go to the Finance tab.
2. Expand the Sponsorship Codes section.
3. Click on the code you wish to review.
4. In the popup, click Detail Page.