Activities

UltraCamp (New)

Setting up Activities is a mult

Activity Template Setup

The basic building block of Activity setup is the Activity Template. You must have created Activity Templates before adding them to your sessions through an Activity Group.

To create an Activity Template:

1. Click on the Mega Menu and expand the Templates.
2. Select Templates under the Activities section.
3. Create a new Activity Template by clicking NEW, or edit an existing one by clicking on it.
4. Enter a Name for the Activity template.
5. [Optional] Enter Description text that will inform or instruct your clients.
6. Click SAVE.

Activity Template Details

Below is a breakdown of the settings on an Activity Template:

Name: Identifies the Activity to the public as well as administratively.

Category:  Used to visually group activities together.

Description: This text will display to clients to help guide their selection process.

This is a multiperiod activity: Toggle this ON if this activity is occupies multiple activity slots or counts as more than one activity selection.

Enabled: ON by default, this setting displays this activity for admin scheduling and reporting.

Capacity Defaults: Control how many individuals can register for this activity in a given Session. Set the same number for each category if there are no gender limits on the Activity.

• Maximum Males: Limits the number of males who can register for this activity.
• Maximum Females: Limits the number of males who can register for this activity.
• Maximum Total: UltraCamp Sets the maximum number of individuals (male or female) who can register for this activity.

Age / Grade Restrictions: Control what age individuals must be to see and register for this activity.

Fees: Controls financial aspects of this Activity Template.

• Fee: Set an additional cost for anyone registering for this activity
• Allocation Account: Add enhanced financial tracking for this particular Activity.

Additional Settings: rarely used settings that further modify Activity behaviour.

• Alternate Price Description: Replaces the displayed Fee with text of your own choosing.
• Visible to Public: Defaults to ON and makes this Activity visible to clients during registration.
• Display Number of Available Openings to Public: During Registration, toggling this ON will display the precise number of Male and Female spaces still open for this activity.

Activity Categories

Activity Categories are an optional setting. They can be used for the visual organization of Activities as well as placing limits on how many activities from a specific category can be chosen during registration.

To create an Activity Category:

1. Click on the Mega Menu. and expand the Templates section.
2. Select Categories under the Activities section.
3. Create a new Activity Category by clicking NEW, or edit an existing Category by clicking on it.
4. Enter a Name for the category.
5. [Optional] Adjust optional settings
6. Set Capacity Defaults by indicating what the Maximum Total, Males, and Females should be.  
7. Click SAVE.

Activity Groups

An Activity Group is used to create a schedule of activities for your attendees to select during registration. An Activity Group must be connected to a session in order for it to be used by clients or administrators.

There are two parts to steps to create an Activity Group:

1. Step 1: Enter Activity Group Settings.
2. Step 2: Adding Activity Templates.

Step 1: Activity Group Settings

To create or edit Activity Group Settings:

1. Click on the Mega Menu and expand Scheduling.
2. Select Activity Groups in the Activities section.
3. Create a new Activity Group by clicking NEW or edit an existing Activity Group by clicking on it.
4. Enter an Activity Group Name.
5. [Optional] Adjust optional Basic Settings
   • Add a Fee for Changing Selections after registration.
   • Set a month, day and year if you only want to Apply Change Fee After that date.
   • If you wish to Allow Clients to Select activities during registration, leave this box checked.
   • If you wish clients to select the same activity across different periods, check the box to Allow Duplicate Selections.
6. Enter the number of Periods in Activity Group. Clients can make one Activity selection per Period.
7. [Optional] Enable a Waiting List.
   • Check the box to Enable Waiting List.
   • Check the box to have UltraCamp Automatically Insert on Availability, which will move individuals from the Waiting List and into the Activity when space becomes available.
   • A Signup Cutoff Date prevents registrants from adding themselves to the Waiting List after that date.
   • Designate an admin User Responsible to receive notifications related to the Activity Waiting List.
8. Click Save.

You can also create an Activity Group from the Components tab under Activities.

Step 2: Add Activity Templates

To add Activity Templates to an Activity Group take the following steps:

1. Click on the Mega Menu and expand Scheduling.
2. Select Activity Groups in the Activities section.
3. Click on an existing Activity Group.
4. In the Activities section, click Add Single Period Activities or Add Multiperiod Activities.
5. Use the dropdown to Select Period.
6. Check the box of all Activity Templates you wish to add to that period.
7. Click ADD ACTIVITIES.

Repeat steps 5-7 until your schedule is complete.

Click Return at any time to return to your Activity Group settings.

Click on an Activity to edit its flexible settings.

Connect an Activity Group to a Session:

To connect an Activity Group to a session, take the following steps.

1. Click Sessions.
2. On the Session Dashboard, click on the session you wish to adjust.
3. Go to the Components tab.
4. Expand Activities or Click Add Components and ADD Activities.
5. Under Activities in the Registration Pages, click Add.
6. Select “Attach / Share an Existing Activity Group.”
7. Choose your Activity Group from the dropdown menu and click SAVE.

Remember, a single Activity Group can be shared across multiple, overlapping settings.