In order to provide the most reliable communication with your clients, we recommend that you implement one of the following two tweaks to your email setup:
- Allow UltraCamp to send on your behalf.
- Create at least one Email Sending Scheme.
As email service providers improve security, using one of these techniques will help your emails avoid being flagged as spam or junk mail.
Allowing UltraCamp to Send on Your Behalf
To allow UltraCamp to send emails on your behalf, you will need to update your DNS record. Your SPF and domain key entries in your DNS record determine which domains have permission to send emails on your behalf. Taking these steps tells other security systems that our servers have permission to send on your behalf. This approach is now more effective than creating an email sending scheme.
Because the SPF and domain key entries is part of your domain DNS record, it is important that you work with your IT team when making this kind of change.
Here are the steps to allowing UltraCamp to send on your behalf:
Step 1: Update your SPF entry by adding the following: include: sender.ultracamp.com
- Your updated SPF entry might look like this example: “v=spf1 ip:xx.xxx.x.xxx include:sender.ultracamp.com ~all”
Step 2: Add two CNAME entries to your DNS record:
ultracamp1._domainkey.yourdomain.com maps to ultracamp1._domainkey.ultracamp.com
ultracamp2._domainkey.yourdomain.com maps to ultracamp2._domainkey.ultracamp.com
Ultracamp uses two domain keys so that we can rotate them on a regular basis for security purposes. By adding both records, you do not have to update your DNS record when we rotate keys.
If you'd like to verify that sender.ultracamp.com is already in your SPF record, you can find tools which will search this for you. Here is just one web based tool that can be used to check for a specific SPF record.
Setting up an Email Sending Scheme
An Email Sending Scheme allows UltraCamp to send emails directly from your email server. This can be an effective way to make sure your emails are transmitted securely and reliably. However with the frequent changes to email security, it can be difficult to manage.
Because of the nature of these settings, it is important to work closely with your IT team when setting up and managing any email sending scheme.
To find where to create or manage Email Sending Schemes:
- Go to the Settings menu and expand the System / Management section.
- Click Email Sending Schemes
Here you can create new email sending schemes or edit existing ones.
Creating an Email Sending Scheme
In order to give UltraCamp the ability to send emails through your server, you'll need to create at least one Email Sending Scheme. To do this, take the following steps:
- Click the button Create a new email sending scheme.
- Fill in each of the fields provided.
- The Email Address is the one you wish to send emails from. This email account must have an actual mailbox for the sending scheme to work.
- The SMTP Host and Port are based on the settings of your email host service.
- The Username and Password must match permissions for your email provider and be for the email address listed in the email address field.
- If your server necessitates the use of SSL, check the box to Enable SSL.
- [Optional but Recommended] In the Test Connection section, enter an email address into the Send To field and click the button to Send Test Message.
- A notification will appear at the top of the screen, explaining if the test was successful or not.
- Click the Save Scheme button.
UltraCamp will now use these settings to send emails through your server. If there are any changes to the password or permissions at your service provider, these settings must be updated here as well. Failing to do so will prevent emails from being sent from UltraCamp using the specified address.
For consistent communication, it is best to create an Email Sending Scheme for each email address you will use to communicate with clients.
Since you are now sending notifications through your email service provider, any limits on your email account will also impact the sending of emails from UltraCamp.
For example, if you are limited to a maximum number of emails sent per day, UltraCamp will no longer be able to send messages when that limit is reached. This would affect email receipts, automated reminders, confirmations, etc.
What if I just use the default settings?
UltraCamp's default behavior for communicating with your clients is to send emails from our email servers (usually from the unmonitored email: firstname.lastname@example.org) on behalf of your designated email address(es). Clients who reply to these emails will have their messages go directly to your email address.
Unfortunately with the increased security precautions email providers are taking, we are finding more and more messages using the default setup are being stopped from reaching your clients. We cannot guarantee that emails sent with the default setup will get through.
No matter what email setup you decide to use, your clients can always log into their account to view any messages sent to their account through UltraCamp's Message Center.