Session Add On Fees are additional fees that can be added directly to a reservation. These fees can be either added automatically or added manually by an administrator.
Some common uses for a Session Add-on Fees include:
- Taxes
- Mandatory book or equipment fees)
- Late Registration fees
To create and enable Session Add-on Fees requires two steps:
- Create an Add-on Fee Template.
- Connect the Add-on Fee to a session.
Once these two steps are enabled, your fees can be added to reservations as specified during setup. Session Add-on Fees can be added or removed from individual reservations by admins at any time once these steps have been completed.
UltraCamp Classic
Step 1: Creating an Add-on Fee Template
Add-on Fee Templates can be created by taking the following steps:
- In the Settings menu, expand the Fees / Payments section.
- Click Add-on Fee Templates.
- Click the button to Create a New Fee Type.
- Enter a Fee Name and designate an Amount.
- Click the Save Fee Type button.
You can learn more about creating these Templates in our dedicated guide to Add-on Fee Templates here.
Step 2: Connect an Add-on Fee to a Session
To connect a Add-on Fee Template to a session, take the following steps:
- Open the Session Editing wizard for the desired session.
- In the wizard proceed to the Additional Fee / Taxes page in the Advanced Settings section.
- Click the link to Add a new 'Additional Fee'.
- In the pop-up, Select a fee to add using the dropdown menu.
- [Optional] Use the Start Date and End Date to limit when the fee will automatically be added to reservations for this session.
- Click Add Fee.
The fee will now be active for this session. It will behave using the settings you put in place in Step 1 and Step 2. It will be listed under Current "Additional Fees" for this session.
Managing an Existing Session Add-on Fee
Once it has been added to a session. the fee can be edited using the Edit link to the right. You can edit the following:
- Update the Start Date and/or the End Date to change when the fee is active.
- Use the Enabled checkbox to make the fee active or inactive.
You can remove the Add-on Fee from this session using the Delete link.
- If anyone has already been charged the Session Add-on Fee, it will be made Inactive instead of deleted.
Note
Add-on Fees are not intended to be the main fee for your sessions. They are primarily used to create additional, automatic or manual line-item fees which are added on top of other reservation fees.
UltraCamp (New)
Step 1: Creating an Add-on Fee Template
Add-on Fee Templates can be created and managed by taking the following steps:
- In the
Mega Menu, expand the Templates section.
- Click Add-on Fees in the Advanced Fees section.
- Click NEW to create a new template or click an existing template to edit it.
- Enter a Name for the fee.
- Enter or adjust any optional Fee settings (usually at least an Amount).
- Click the SAVE button.
You can learn more about creating these Templates in our dedicated guide to Add-on Fee Templates here.
Step 2: Connect an Add-on Fee to a Session
To connect a Add-on Fee Template to a session, take the following steps:
- Click Sessions to open the Session Dashboard.
- Click on the session you wish to update and go to the
Components tab.
- Click Add Items under the Additional Items section.
- Click Add On Fee.
- Check the box(es) next to the fee(s) you wish to add or click NEW ADD ON FEES to create a new template (See Step 1).
- Click ADD SELECTED.
The fee will now be active for this session. It will behave using the settings you put in place in Step 1 and Step 2. It will be listed under Add On Fees in the "Additional Items" section.
Managing an Existing Session Add-on Fee
Once it has been added to a session. the fee can be edited or removed by taking the following steps:
- On the
- Click the Fee you wish to manage.
- Update the Start Date and/or the End Date to change when the fee is active.
- Click SAVE.
You can remove the Add-on Fee from this session using the DELETE button.
- If anyone has already been charged the Session Add-on Fee, it will be made Inactive instead of deleted.
Note
Add-on Fees are not intended to be the main fee for your sessions. They are primarily used to create additional, automatic or manual line-item fees which are added on top of other reservation fees.
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