Medication Roster Report

Reporting on medications entered in the database allows you review, manage, export, and print that data. This is useful for medication administration management as well as record keeping.    

    1. Go to the Health menu.
    2. Expand Reports.
    3. Click Medications Roster.


Report Parameters

You can filter the report in several ways to look for specific data. Filters can be used individually or in conjunction with others.

  • Medication Name: Use the Medication Name field to look for individuals with a specific medication. The Dosage and Route fields can be used in the same way.
  • Schedule: The Schedule filter is used by checking off the day (or days) and time(s) to which you wish to restrict the report. Leaving these boxes unchecked will cause the report to return all medications fitting any other filters.
  • Who Is Also In: Another way to filter the Medications report is to look for any individual who Is also In a specific stored group. The dropdown menu will display any stored group that has idPerson in it. Select the desired stored group to limit the report to only individuals within that group.
  • Sessions: The most common way to filter the Medications Roster is to simply check the box for one or more of the current year's Sessions. This will return individuals who are registered for that designated session and who have medication(s).
  • Show Disabled Medications: This report shows active medications by default. You can display medications that have been disabled by an admin or "deleted" by an account holder.
  • Output: UltraCamp can return found medications to screen or it can print Medication Summaries to PDF.


Found medications to screen - Standard Report

Selecting Found medications to screen will display all the results in a standard report. 

  • The idAccount, individual name, medication name, dosage, and comments will all display with a row per medication. 
  • Clicking the link for idAccount will redirect you to the Account Detail, while the links to the person will redirect you to the Person Detail. 
  • The View link will take you to the Medications page. The displayed information can be stored, exported and printed as with other standard reports.
  • You can hide/deactivate medications in bulk by selecting the checkbox to the left and clicking the Disable button at the bottom. All selected medications will no longer show to the public or in reporting.
  • If you select to show disabled medications, you can reactivate them by selecting their box and then clicking the Enable button.


Medication Summaries to PDF - Medication Administration Summary (MAR) / Kardex

Selecting Medication Summaries to PDF will generate a MAR / kardex sheet for each individual in pdf format. You can save or print the pdf as desired.

  • The MAR / kardex pdf output includes the name of the individual along with their medications.
  • Each regularly administered medication has its own schedule with a row for each administration time and a column for each day of the week. Each white/empty cell represents a scheduled delivery time. Dosage and route information is listed below the medication name. Comments are printed below the schedule itself.
  • PRN / As Needed medications are listed below the scheduled medication(s) along with their pertinent information.
  • A series of signature fields appear at the bottom of the MAR / kardex. Health professionals who administered medications using the sheet can sign off at the end of the session.


Medications Report FAQ

Can I delete old medication information?

It is not possible to fully delete medication information from UltraCamp. However, when a medication is no longer applicable, account holders can "Delete" a medication in their account. This hides the medication in most views but does not remove its record from UltraCamp entirely. Admins can also deactivate old medications. Sometimes it is necessary to do this in bulk. The Medication Roster Report can do this quickly and easily by taking the following steps:

    • In the Report Parameters, check the box to Show Disabled Medications.
    • [Optional] Use a Creation Date filter to narrow your list of meds to a specific timeframe.
    • For Output, select Found medications to screen.
    • Click the Search button.
    • Select the meds you wish to disable individually or use the top checkbox on the left to select all.
    • Click the Disable button at the bottom.


Can I modify the Kardex Print Output?

At this time, the PDF output to the Kardex is standard and cannot be customized.


Can I print medication labels in bulk for everyone in the roster?

If you save your roster as a Stored Group, you can create labels using UltraCamp's Label Maker. Creating a reusable Template will save you considerable time if you plan to do this more than once. You can learn more about the Label Maker here.

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